Town hall will focus on new international travel procedure
Argonne Global Travel Services Manager Joe Metallo (STE) will host a town hall meeting Tuesday, March 26, 2019, to present changes to the international travel procedure and the next steps toward a new integrated travel system. The meeting will be held from 11 a.m. to noon in Building 212, Room A157.
LMS-PROC-322: International Travel was recently revised after an external review of the international travel procedure resulted in recommendations to clarify existing procedures and enforce current procedures.
Some of the recommended clarifications in the new international travel procedure include:
- Definition of high threat, high risk and sensitive countries
- Training requirements for international travel (a training flowchart was added)
- Formation of the “High Risk Travel Panel” which developed and approved a risk assessment and security plan for high-risk travel
- Requirement to request approval through the Conference Attendance System as necessary
The review identified international travel requirements that must be enforced consistently:
- Requiring a fully-ticketed flight itinerary attached to the International Travel Approval (ANL-1043) form before approval. This is a U.S. Department of Energy (DOE) requirement. Ignoring this requirement jeopardizes Argonne’s ability to approve some international travel without DOE intervention.
- Mandating the use of ADTRAV for booking flights, lodging and transportation. This requirement ensures the traveler’s safety. In some cases, travel is arranged by a third party. In those cases, those third-party-arranged accommodations should be communicated to ADTRAV to ensure safety.
- Requiring the traveler to contact Health and Employee Wellness to receive any needed immunizations
- Prohibiting travel without an approved International Travel Approval (ANL-1043)
- Requiring the use of International SOS on personal phones or loaner devices
Some of the changes incorporated into the updated procedure include standardization of the routing for the International Travel Approval (ANL-1043) and the addition of clear questions on export control.